The protection of intangible capital has become an increasingly important concern for businesses:
All these assets will normally be managed by the security policy implemented in the company. But what happens when such data moves beyond the walls of the company? Business trips involve particular danger for the information security of these types of data. Specific precautions need to be taken.
Once on the road, it is important to be aware of the risks and threats associated, for example, with the use of laptops and mobile phones.
This guide provides clear and simple guidance to reduce the risks associated with the loss, seizure or theft of business data.
The Ministry of the Economy and Foreign Trade also offers training sessions to encourage business travellers to adopt best practices in information security.
When going on a business trip, take precautions:
Before going on a business trip, we advise you to familiarise yourself with the local social, economic, and cultural situation.
Travellers may also be exposed to significant physical risks abroad. It is necessary to take precautions. Visit the website of the Ministry of Foreign Affairs ‘Travel Advice’ section (safety tips for travellers).
It can also be useful to familiarise yourself with local legislation and with the entry and exit regulations. This information may be important for staying safe during your trip.
To limit the damage of loss or theft of documents or data, take only the information essential for the trip.
Whenever possible, always keep credit cards, traveller’s cheques, passports and other forms of identification in different pockets when travelling.
It is preferable to keep your passport with you at all times. It is also recommended to make two copies of the main page of your passport:
A ‘travel’ laptop is recommended, with a minimal configuration, only holding the data and software required for the trip.
Before leaving, it is important to back up your data and delete your internet browsing history, including cookies, photos and videos. You should also use strong passwords with a minimum of 10 characters.
Sensitive information on electronic media must be encrypted.
Warning: Some local laws prohibit the use of encryption software or even the importing of encrypted data. Check before you leave.
You are advised not to announce a business trip on social networks like Facebook, Twitter or LinkedIn. It is also very ill-advised to post information such as the reason for the trip, your destination, hotel, schedule, any contacts and accompanying persons on these networks.
During your trip, you should apply the following rules:
You should also ensure the following:
During your trip, you should learn how to detect manipulations. Thieves often simply replace one device with a similar one so that the theft is not immediately apparent. It is advisable to place a distinctive mark on all equipment. This way any theft will be noticed immediately.
Hotels and taxis offer no guarantees: confidential conversations should be avoided in these places. Equipment or documents containing sensitive data should not be left in hotel safes. Likewise, be aware that communication networks in public places, hotels or business centres are likely to be monitored.
If you have to deal with such a situation, immediately list what has been stolen and file a complaint with the local police authorities.
Also, inform your employer and your IT department if computer equipment and/or media containing confidential information have been stolen.
Contact your insurance company and declare the theft against you, and immediately instruct your bank to cancel your bank cards.
Inform the embassy or consulate of your country if your passport has been stolen.
Did you adhere to all the security instructions before and during the trip? Well done. On your return, a final check-up is required, along with some precautionary measures: